Executive Assistant

The Dream Home Team

The Dream Home Team at Keller Williams Consultants is a different kind of real estate team, based in Columbus and serving families throughout Central Ohio. We are consultants first, agents second.

We believe every real estate decision should begin with a bigger conversation. We take the time to understand what our clients want their lives to look like, what matters most to them and what they want to accomplish financially. Then we help them reverse-engineer a smart real estate strategy to get there, sometimes opening their eyes to new possibilities and other times helping them recognize when a move isn't the right one.

We educate before we sell, advise rather than pressure and provide the honest guidance our clients need to make confident decisions. We treat every client like family and every transaction as the beginning of a lasting relationship. We are growing, on purpose, with people who believe success and making a meaningful difference can go hand in hand.

The Role

This role exists to protect our two lead agents' time so they can spend it with clients. You will run their day, launch their listings, keep the relationships database sharp, and become the person our vendors and partners call first. The seat is in office in Dublin, Monday through Friday.

What You'll Do

• Manage both lead agents' inboxes and calendars, answer the phones, and set the daily priorities
• Respond to email on their behalf when the answer is clear, and flag the ones that are not
• Build the listing appointment packet and organize the market analysis materials so every appointment is fully prepped in advance
• Coordinate photographers, stagers, cleaners, contractors, painters, signs, and lockboxes to launch every listing to the team standard
• Run the listing marketing: flyers, materials, open house signage, and the agents hosting
• Prepare buyer consultation packets and strategy session materials
• Keep the CRM accurate, maintain two Top 250 VIP databases, and prepare about 30 VIP contacts each week, tracking the follow-through
• Plan four client appreciation events a year, plus closing gifts, open houses, and team events
• Act as the operational point of contact for vendors, lenders, title companies, and transaction coordinators, so our agents never chase anyone

What You'll Bring

• Experience as an executive assistant, office coordinator, or similar seat supporting a busy owner or team
• A track record managing someone else's calendar and inbox
• Working knowledge of a CRM or client database
• Professional written and phone communication
• Real estate experience is a plus, not a requirement

What We Offer

• A small, family-run team where you work directly with the owners
• Keller Williams training, and we will cover the cost of your real estate license if you want one
• A Monday through Friday schedule that respects your balance

How to Apply

Apply by email. Send us your resume, or just tell us about yourself, and answer one question in the body of your email:

What would the first 90 days look like coming on board with a team that has not had an assistant before? What would you prioritize in the first few weeks and by the 90 day mark, and how would you define success at a 90 day check-in?